Starting a new business in the UK in 2025? Maybe you’re opening a local shop, launching a food truck, or setting up a small café, either way, you need an EPOS system that is reliable, flexible, and cost-effective.
Fortunately, there’s no need to break the bank and many providers now offer affordable EPOS solutions tailored specifically to startups and small businesses, with pay-as-you-go pricing, low-cost hardware, and essential features included.
Why Startups Need an EPOS System
Even small or brand-new businesses can benefit from the power of an EPOS system. These systems help manage:
- Sales tracking
- Inventory control
- Card payments
- Staff activity
- Reporting and analytics
A modern EPOS helps you stay organised, reduce manual tasks, and grow your business with confidence.
Features to Look for in a Budget EPOS System
Low costs
Ideal for startups with limited cash flow. Look for free software or affordable monthly plans with minimal hardware investment.
Integrated payments
Simplifies the checkout process and eliminates errors. Many low-cost systems integrate with providers like Zettle, SumUp, or Square.
Inventory/product management
Even simple stock tracking helps avoid lost sales and keeps your business running smoothly.
Mobile compatibility
Run your POS system on a tablet or smartphone to save space and keep startup costs down.
Cloud-based access
View sales and analytics from anywhere – ideal for founders on the go.
No long-term contracts
Flexibility is key for new ventures. Choose monthly plans you can cancel or upgrade as you grow.
Best Cheap EPOS Systems for UK Startups in 2025
| Provider | Best For | Features | Starting Price |
| Retail & Café Startups | Free EPOS app, card reader, online store tools | Free + 1.75% fees |
| Pop-ups & Mobile Traders | Simple setup, low-cost card reader, basic inventory | Free app + reader fee |
SumUp | Market stalls & micro-vendors | Affordable hardware, plug-and-play app, receipts | Free app + £29 reader |
| Inventory-heavy start-ups | Free POS with stock control, multi-device setup | Free (optional add-ons) |
| Growing small businesses | Cloud-based, custom modules, integrates with Dojo, Xero | From £55/month |
| Goodtill by SumUp | Cafés and hospitality startups | Flexible modules, loyalty options, takeaway integration | From £29/month |
1. Square POS: Best Overall Free Option
Square is a top pick for UK startups thanks to its free POS software and transparent pricing. You only pay a fee per transaction and can run your till from a smartphone, tablet, or Square Register.
Pros:
- No monthly fee
- Integrated card reader
- Built-in inventory and reporting
Ideal for: Retailers, market stalls, and mobile food businesses.
2. Zettle by PayPal: Easy Setup and Low Fees
Zettle is perfect for new businesses wanting a straightforward system. The app pairs with a compact card reader, tracks sales and stock, and accepts all major cards.
Pros:
- Simple interface
- Affordable hardware
- Pay-as-you-go model
Ideal for: Pop-up shops, mobile therapists, and independent traders.
3. SumUp: The Plug-and-Play Choice
SumUp Solo and SumUp Air offer minimal hardware with quick setup and no contracts. Accept payments, print receipts, and manage sales all from a portable terminal.
Pros:
- Low entry price
- Offline mode
- All-in-one terminal available
Ideal for: Tradespeople, solo entrepreneurs, and food vendors.
4. Loyverse: Free POS with Inventory Power
Loyverse offers a surprising amount of functionality for a free platform. If you’re managing lots of SKUs or stock turnover, it’s a smart pick.
Pros:
- Free to use
- Stock management tools
- Multi-location support
Ideal for: Retailers and cafes managing diverse inventory.
5. Epos Now: Scalable as You Grow
For startups with big plans, Epos Now offers a full suite of POS features that scale with your growth. While not free, it’s a great value option with hospitality and retail-specific packages.
Pros:
- Integrates with payment providers
- Custom add-ons and integrations
- UK-based support
Ideal for: Startups planning to scale into larger premises.
Our Final Thoughts
We don’t think that you don’t need a huge budget to get started with a professional EPOS system, because there are plenty of cost-effective options designed specifically for startups and new businesses in the UK.
Start by identifying what you really need—whether it’s mobile flexibility, inventory control, or seamless card payments. From there, explore free trials, compare costs, and find a provider that grows with your business.
Need Help Choosing a Budget EPOS System? Use our EPOS comparison tool to find the best low-cost solution tailored to your business type, industry and budget.
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